Job Profile

Outsource Data Entry Specialists

Everything you need to know about outsourcing data management services

Data management outsourcing involves engaging a third-party provider to source external staff members to look after securely storing, organizing and collecting data for your business. These outsourced employees can be located anywhere in the world.

The global data management market was valued at USD 61.95 billion in 2019 and is anticipated to grow at a compound annual growth rate (CAGR) of 9.7% from 2020 to 2027¹. Businesses understand that the data management industry is evolving and as such, issues such as security, privacy and data organization have become priorities.

By outsourcing, businesses can gain access to a larger pool of talented and experienced professionals with the necessary skills to manage their data securely and effectively. This allows business leaders to have confidence in the control of their data. Outsourcing data management also means businesses have more time to focus on data strategy instead of spending time on storing or collecting it, which can be very time-consuming.

Here are some examples of data management tasks a business can outsource:

Data analysis and encoding
Account and file management
Systems architecture and data hierarchy definitions
Data reporting and quality management
Data retrieval and storage protocols
Technical report writing
Development of data processing tools
Data auditing and compilations.

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What are the benefits of outsourcing data entry specialist tasks?

Cost savings: By hiring offshore data entry specialists to support your local team with repetitive and time-consuming data entry tasks for a fraction of the price, due to the lower living costs you can save up to 70% when compared to hiring locally.
Increase in output efficiency and quality levels: ending routine data entry tasks to an offshore team is means your onshore team will have more time to take on higher value work. Your business will notice a drastic increase in productivity levels within your data management tasks.
Business growth and scaling opportunities: When you send your time-consuming tasks to an offshore data entry specialist, your local team will have more time to focus on increasing profits and business growth and development opportunities. The additional capacity that your onshore team gets from your offshore team’s support means you can grow your business sustainably.

What qualifications, skills and experience make a successful data entry specialist?

Data entry specialists work autonomously and independently, so it’s important to hire staff who are self-motivational and possess good attention to detail to ensure accurate data entry processes are maintained. Depending on the size of an organization, there can often be a significant amount of data necessary to interpret, so data entry specialists need to be highly organised and possess time management skills to tackle this.

In terms of qualifications and education, a higher education degree or certificate is not required with data entry. Instead, familiarity with computer programs and a sound level of computer literacy is preferred.

Data entry specialist roles can be categorized by years of working experience:

Entry-level or junior: less than 2 years of data entry experience. Tasks completed could include updating customer accounts and data by inputting pertinent information from source to file or data management platform.
Intermediate: 2-4 years of data entry experience. Tasks completed could include reviewing data and performing quality checks by verifying accuracy of the information, detecting deficiencies or errors, correcting any incompatibilities if possible and checking output. Usually at this level they are already promoted to a data analyst position.
Senior: years of experience in data analysis and data entry. Tasks completed could include building and maintaining high-functioning data entry processes, overseeing data entry teams and providing leadership to junior team members.

What tools and systems do data entry specialists need to be successful in their roles?

Data entry specialists rely on several systems and platforms to help collate data and analyze efficiently. Many are internal or specific to an organization itself. Others can include:

Tips for employing data entry specialists

Your data entry specialists must know your business’s systems and software to provide the best level of support for your data management services.
Ensure that you let your talent acquisition team know the size of the projects your ideal offshore data entry specialists will be working on. Employing an offshore team member who has previous data entry experience and can understand different project sizes will ensure that expectations and goals are met more efficiently.
You can recruit as many data entry specialists as required from project to project and can even hire senior data entry specialists to manage your offshore teams. If/when you grow your offshore team to several staff, having one team lead can ensure streamlined communication and project updates are effectively delivered to your onshore team.

Reference:
1 Big data market size revenue forecast worldwide from 2011 to 2027.